The same principles as for equipment design will apply here – i.e. Renew Renew or update a licence, registration, certificate, permit, etc. Planning is proactive in nature and is an opportunity to foresee and avoid unnecessary risk. This and any additional PPE for the job will be specified on the permit as required. Operators and field technicians can quickly create an event, fill out the work permit details and save and/or route the permit to others for review and approval via Versify’s Digital Logbook. Versify Workforce can be used to convert multiple business processes and procedures to an online solution accessible by desktop and mobile devices. The permit to work helps to reduce the risk of safety incidents by ensuring the people involved are aware of the specific hazards, take the necessary precautions and are competent for the work. Form. Read more. This includes requirements to: 1. Client’s dynamic portfolio requiring coordination across multiple sites, asset managers and executives to monitor operational and financial performance. Building and energy consumer information. What is a PTW? PTW stands for Permit to Work. It is a critical component of managing high risk work activities and part of a larger safety management system; Control to Work (COW) or Integrated Safe System of Work (ISSOW). Energy, Utility and Industrial companies manage high risk work activities related to the operation and maintenance of power generation plants, renewable wind, solar farms and manufacturing.   Versify improves the Permit to Work procedures by providing permit to work software to improve safety, compliance and operational performance. The final step takes place once all work is complete and involves auditing, reviewing and processing the information from the permit system. Switching Orders Work permit is required for all work above 1.8m that is not conducted in a fixed, purpose design and built work platform. During the creation of the permit the specific job hazards are identified and the precautions needed for safe work are also identified. Sample checklist: Induction. This ability to easily create a permit from a template is where an electronic permit to work system like IntelliPERMIT can be particularly useful in speeding up the preparation and issuing of permits without compromising safety. ELEVATING WORK PLATFORMS 13 EMERGENCY RESPONSE 26 FORKLIFTS 16 GAS TESTING 20 HAZARDOUS SUBSTANCES 25 HEIGHT SAFETY 06 LOCKOUT/TAGOUT22 OCCUPATIONAL HEALTH & SAFETY 28 PERMIT TRAINING 21 SAFETY OBSERVER 23 SPILL RESPONSE 24 . Versify’s PTW solution saves time, provides consistent reporting and is web and mobile enabled. Leverage Versify Workforce, one of the leading Control of Work (COW) software solutions, to digitize your permit to work (PTW) forms and checklists using the simple to use form and workflow builder. Versify Workforce includes an advanced Digital Logbook to centrally manage all of the work permits, activities, assets and permit status. Operators and field technicians can access consistent and accurate information via desktop and mobile devices. Workflows can be configured to enable routing of work, event details and digitized forms between staff, departments and organizations. Preparation at the work site is done ahead of time (for example during the night shift) and might involve shutting down the process, cleaning out the process equipment, draining and purging, installing isolations where required and making the work site safe. Standard PPE such as safety boots and hard hat will most likely be required for all work on the plant and will be specified in site policy / procedures. They are used particularly for hazardous maintenance activities, where there is risk to safety and health. It is meant to control certain types of work that could be hazardous and have an impact on safety. Compliance & Risk Management A Work at Height Certificate must be used in conjunction with the permit ⦠This step involves issuing the permit and commencing the work in the field. Often this preparation is done by process operators – but this is not always the case. Work in hazardous environments must also be designed in a way that reduces or eliminates safety related risk. During the work it is necessary to monitor activities to ensure that the precautions identified in the permit are adhered to and that nothing changes at the work site or in adjacent areas that might impact on the safety of the people in the field. Start with Versify’s accelerators or build your own processes using the Versify’s Digital Logbook Platform. Electronic logging with easy-to-use data entry, user configurable forms, workflows and approvals. A WorkSAFE Service, Inc. can assist you in developing a company wide drug-free workplace program. The Health and Safety in Employment Regulations 1995. Transmission Outage Management 4 WORKSAFE TRAINING nzsafetyblackwoods.co.nz | 0800 967 572 ABOUT WORKSAFE TRAINING ⦠“Prevention is better than cure”. When the work is completed it is important to inspect the work done and test the repairs before re-energising the system. A WHS entry permit holder may enter a workplace to inquire into a suspected contravention of the Work Health and Safety Act 2011 during usual working hours to inquire into a breach relating to a relevant worker, if they reasonably suspect one has occurred or is occurring. 60,300 Events. The permit should always be available at the work site. Use this sample to help you induct new workers. Certain controls can be implemented at this stage, for example contractors might not be able to leave site until the site is cleared, all equipment is packed up and the permit is signed off.  A permit to work is traditionally used for non-routine maintenance. You must provide WorkSafe New Zealand with 24 hours notice of work that is particularly hazardous. Licences and permits for asbestos removal, dangerous goods and hazardous substances, fireworks, high risk work, plant item and design, white cards (construction induction). Mobile enable your front line workers and field technicians with a Work Permit Process available on tablets and smartphones. A physical document also makes it possible for a safety representative to independently verify that all work in the field is being done according to the permit requirements. Workflow & Electronic Forms The JRA is a structured methodology that considers the steps needed to complete the job and any specific hazards, risks and controls needed to work safely. If the same job has been done previously, or the job falls in a special category of work such as confined space entry, special templates can be used to streamline the creation of a permit and improve the integrity of the procedure. In consultation with plant operations individual isolations are systematically removed and the section of plant is then recommissioned and put back into service. For more information on designing the permit to work process and what services we offer in this regard please contact the IntelliPERMIT team at Adapt IT. The purpose of a safe work permit is to take the necessary precautions required to control the hazards involved in dangerous site and project activities. Having signed off the permit the immediate job might be complete, but this is not the end of the story. System Operators & Dispatch * You need to complete the Form 11 - Application for electrical work licence/permit (PDF, 0.16 MB) An application fee applies. The checklist covers a range of topics including: significant risks; developing procedures We can customize our services to meet your company's specific needs. Apply for a licence, registration, certificate, permit, exemption etc. Sample checklist: Slips, trips and falls. A system like IntelliPERMIT allows for certain permit information to be recorded several days in advance of the actual work taking place with the final information recorded at the time work is actually about to start. Precautions could for example be special procedures to be followed, specific tools, isolations, any additional roles such as a spotter for confined space work, isolations, special PPE and so on. A permit to work system is a formal documented system, used to control high-risk activities. Once a Permit to Work has been issued, the work should be carried out as specified in the permit. Having a physical document in the form of a printed certificate is important so that people in the field without access to a computer are in possession of the necessary information. If you want to notify WorkSafe New Zealand of the death of a person, injury/illness sustained by someone or a workplace incident that exposed someone to serious risk, please click on the following link: http://forms.worksafe⦠It is however very important that the permit process incorporates isolation management as an integral part of the process. You should issue a permit to work once all risk management steps have been confirmed as complete and it has been determined that the work can be undertaken safely. A permit to work should include details about the type of work to be done, the hazards that have been identified and the risk controls put in place so the work can take place safely. – for example working in confined spaces, working at heights, hot work permits and so on. 1. Use this sample to help you check your workplace for slip, trip and falls hazards. All Rights Reserved | Privacy Policy, Permit to Work System (PTW) and Work Permits. The permit to work (PTW) process and a permit to work system addresses the work to be completed, the equipment to be used, how to prepare the location, safety precautions and any procedures that must be followed for safety. There could also be additional information recorded depending on the needs such as authorizations, permit expiration, emergency actions and final work completion review and approval. The following information is often captured as part of the PTW process: Energy, Utility and Industrial companies of all sizes struggle with maintaining manual paper documents and forms. Permit to work procedures vary greatly between organizations and very few have an automated permit to work system. The wide variety of staffing models and organizational structures pose problems to standardizing safety management procedures. Power Generation, Transmission, Distribution, Oil, Natural Gas, Manufacturing and Construction all need to have basic safety requirements based on OHSA, HSE and other international safety regulations. Versify’s permit to work software has been developed for these industries with the flexibility to configure forms and workflows to support safety regulations and compliance agencies. Sample checklists forms and registers. A Single Platform with Unprecedented Flexibility, Versify Press Releases, Client Announcements and Products and Services Announcements, Versify Industry and Product News and Articles, Contact Versify with questions, requesting a demo or for product information, The Leading Outage Management software for Generation and Transmission. Form. There will also be specialized permits designed for specific types of work. A good planned maintenance system such as SAP or OptiRUN inherently allows for this. The permit must be approved by the appropriate personnel to ensure it has been accurately filled out and all hazards and precautions have been specified. For example leather gloves are prescribed to protect against heat or sharp edges. Each of the 9 steps are described below. In 2013, the Independent Taskforce on Workplace Health and Safety reported that New Zealandâs work health and safety system was failing. Use this sample to create your own workplace hazard register. The permit will also record the names and signatures of the work crew who will go out into the plant. NERC GADS and TADs software, Energy Analytics, Executive Dashboards, Energy KPIs and Performance Reporting. These templates are designed in advance to cater for specific hazardous jobs. https://www.intellipermit.com/job-risk-assessments/. Use this form to notify WorkSafe New Zealand of Particular Hazardous Work as required under Regulation 26 of the Health and Safety in Employment Regulations (1995). Good equipment design can be accomplished through four techniques as described by Kletz in his book on inherent safe design: The process should be designed to be as inherently safe as possible. Business Process Automation, Digital Forms and Electronic Approvals, Switching Orders: Transmission & Substations, Energy, Utilities, Software and Technology Industry Veterans. Sign In. You will need to provide the following information: details of any previous work licence history It also ensures that communication takes place between production and maintenance teams throughout the job from planning, preparation, job execution to hand over and restoring the plant to normal operations. 16 Workflows. The permit to work (PTW) is a written record identifying the work to be done and the potential hazards and precautions that need to be addressed. They are used for coordinating and maintaining safe working conditions. The process provides guidance to the workforce to identify any possible hazards and the undertake the necessary precautions before the work is performed. stop and think before acting. Notification of particular hazardous work. Glen Mills, PA 19342, © Versify Solutions. Top forms. We can use these steps as a checklist when designing the permit to work process, when reviewing the procedures in your company and when training personnel. The person responsible for the authorization of the permit (the authorizer) signs the permit, together with the person responsible for work in the field (the acceptor). The hand over is governed by the permit procedure and involves transfer of responsibility from the maintenance function back to normal operations. It is also a good idea fo planners to check the maintenance system for other pending work orders in the same area so that maximum advantage is taken of the shut down window. Further information is available in the excavation compliance code 2018 or by contacting WorkSafe's advisory service - 1800 136 089. Electronic Logbook They each start with the letter ‘P’ to make it easy to remember. In order to become a binding “contract” the permit needs to be formally issued and accepted by the respective parties. Design techniques like Hazard and Operability studies (HAZOP) help ensure that the process is inherently safe. WorkSafe's checklist for working on an item of energised plant includes a permit to work procedure and is available on the WorkSafe ⦠Safe work permits are usually made out in either duplicate or triplicate. Careers at Versify The 9 key steps in maintenance work using a permit are shown in the diagram below. The process for getting building work approved. Although a licence is not required to demolish a single story dwelling, all demolition work must be carried out properly using safe work procedures and systems of work. (These steps normally take place sequentially, but in practice some can happen simultaneously and there can be variations to the process. It also involves ensuring that all supporting safety equipment such as personal protective equipment, test equipment and so on is available. For more information on the JRA process please refer to https://www.intellipermit.com/job-risk-assessments/. The permit is then finally signed off and the team is able to then work on a new job. Worker's Authorization for Release of Personal Information (form 69W1) PDF. This process is an opportunity to optimise your procedures and implement improvements together with the IntelliPERMIT consultant. ⦠Depending on the nature of the process and the site conditions it will sometimes be necessary to also perform a job risk assessment (“JRA”) at the work site. Here judgement and experience is important to ensure that the PPE requirements are actually practical and contribute to safety and do not detract from it. Our Team PPE needs to be appropriate for the job and in good condition. High consequence dangerous goods permit requirements Anyone who has access to high consequence dangerous goods must hold a licence for the activity or a permit if working for ⦠A PCBU has specific obligations under the model WHS Regulations to manage the risk, as far as is reasonably practicable, of someone falling from one level to another. Permit to Work Safe. In addition, the workforce, technicians and engineers have become mobile. Paper documents, emails and spreadsheets can be damaged, misplaced or never returned to central operations or the compliance officer. This increases the risk that forms arenât being completed and closed out correctly. Maintaining compliance and safety standards for the Job Hazard Analysis (JHA/JSA), Permits to Work and LOTO becomes very difficult and time consuming. There will also be specialized permits designed for specific types of work. The 'Permit to work' process is a mandatory onsite peer review carried out by a University representative or approved contractor on all high-risk work. Energy Traders & Power Marketing Fragmented systems and manual processes failed to provide key information. An important step in a well-designed safety management system is to analyse the information from past permits to identify trends and weaknesses in safety procedures. In other words, a set of eyes on significant risk activities; consulting with Schedule a Call with Versify to Learn More! This competency applies to personnel who are required to issue appropriate permits to work to persons conducting a variety of activities in workplace environments in which hazards exist or specific procedures need to be followed and monitored to protect the safety of personnel and the integrity of plant or process. The description of the work to be performed, Site representative or person responsible, The work planning and steps to be followed, Identify any hazards and the precautions to be taken, Identify any permits that may be required. ... WorkSafe charges shed company over worker fall death Isolations are usually managed with a system of locks and keys and these need to be carefully controlled. All Work at Height shall be managed under the Z Permit to Work System (PTW). Our new guides provide practical advice on ways to identify and control the health and safety risks associated with work site traffic, and how to manage the risks ⦠Electronic Logbook, Event & Incident Management & Workflow to digitize forms, documents and communications. âPrevention is better than cureâ. minimize, substitute, moderate and simplify. Proper upfront planning always improves the quality of the work done, a job poorly done will involve rework and could even introduce more safety risk. Press Releases We continue this series on permit to work basics by looking at at the high-level permit process involved. A permit to work (PTW) for the energy, utilities and industrial industry is a formal process to ensure the safety of the field technicians and workforce. Before launching in and initiating a permit it is very important to plan maintenance work ahead of time. Safety risk is not something that can be totally eliminated. Prevention is achieved by good design in three key areas – equipment, process and work: The plant should be designed that people are separated from hazardous situations as far as possible, and to make sure the plant is inherently safe. To renew a restricted electrical work licence expired over 12 months ago go to restricted electrical work licences. Elevating work platforms. WorkSafe Victoria is committed to safe and inclusive work places, policies and services for people of LGBTIQ communities and their families. All dangerous work should be reduced or eliminated as ⦠The underlying principles will be the same, yet each implementation of the permit to work safety system will be different. A Permit to Work provides a record of the authorization and completion of the hazardous work activities, the controls and the authorization for the work. Good planning involves careful scheduling of work in advance. A special class of precaution is the use of personal protective equipment (PPE). Enter Password. Permit to Work Applications A Permit to Work should be used for all high risk work activities where existing controls have not reduced the risks to acceptable levels. This means that careful planning and consideration of alternatives is required for every job. When a duplicate system is used, one copy of the permit is retained by the issuer at the work site and the other is held by the worker/department doing the work. Before hazardous work can be carried out, you must schedule the peer review with your University liaison. Each job will have its own unique requirements related to the situation, the process, the site and the work to be done. This auditing process systematically reviews the work done, any safety concerns, any recurring problems and so on. This should be registered in the permit to work register and all Permits to Work ⦠Preparation work could also take a long time and involve several shifts – so communication between shifts is very important. 48 Event Types. As a result, New Zealand underwent its most significant workplace health and safety reforms in 20 years resulting in the Health and Safety at Work Act 2015 (HSWA) and the formation of Asset & Portfolio Managers Good work design should address the right tools, the right procedures, skills and so on. We offer one of the widest ranges of safety signs, traffic signs and hazard signs to both the trade and public. The permit will at this stage have all vital information including inter-alia the work to be done, the hazards identified, the precautions to be taken (including PPE) and the members of the team who will do the work with their skills/competencies checked. Preparation usually also involves a site inspection to confirm exactly what needs to be done. Many clients have both mandated and non-mandated programs in their workplace, this enables them to test any employee as the situation demands. WorkSafe Victoria acknowledges Aboriginal and Torres Strait Islander people as the Traditional Custodians of the land and acknowledges and pays respect to their Elders, past and present. The result is that either the technician attempts the job with gloves on and does not do a good repair, or ignores the requirement, takes the gloves off and violates the permit rules. Contact name and phone number Summary of work to be done PART B: SAFETY PROCEDURES: To be implemented prior to commencement of work. During implementation of the system your exact processes are documented and mapped to the IntelliPERMIT system configuration. The Permit to Work / Safe Work Permit Procedure A permit to work (PTW) form must be filled out and the beginning for each day before any work can begin. It is also important to incorporate lessons learnt into procedures going forward. PERMIT TO WORK Permit number PART A: WORK REQUEST Location of work (building/room.) There are however a number of principles that help in reducing risk and these are described below. Enter Email Id. The management of isolations is a separate topic and covered in detail separately. This forms part of a “safety management system” which is the subject of a separate article. Contact Us, Versify Solutions Inc. Safe work permits are one of the first and lines of safety defence for industrial companies and workers. Plant Operations & Maintenance The JRA and the permit work together to ensure that work is set up and proceeds safely – the permit controls the overall process whereas the JRA controls the specific tasks performed at the site. The steps described above are typical of the approach that is followed during non-routine maintenance using a permit. A Permit to Work system for automating and digitizing the Permit to Work (PTW) and Safe Work Permit process. A well-designed permit system will ensure that the team properly considers the hazards related to the work, together with the necessary precautions to be taken. Who We Serve One of the strengths of IntelliPERMIT is its flexibility in easily customizing the system to fit the site-specific requirements, and not the other way around. Each of these steps must be controlled with the permit – in some cases a temporary “test permit” may be needed for briefly energising equipment to run local tests before finally restoring the plant back to normal. Over-specifying PPE can sometimes introduce additional risk, so the PPE requirement needs to be carefully considered by someone experienced in the work to be done. Using these safely â managing slopes, wind, power lines, and other factors â is important to reduce the likelihood of injury. 2 Braxton Way, Suite 105 Sample: Hazard register. ExecView Analytics & Dashboards All dangerous work should be reduced or eliminated as far as possible. WorkSafe's checklist for working on an item of energised plant can help develop, assess and monitor health and safety processes for working on an energised item of plant. Customers can configure their own PTW forms and questionnaires. Starting with our standard starter templates, they can be easily modified and deployed in minutes. This allows the flexibility for each energy, utility or industrial company to tailor the application to their processes. Generation Outage Management It might be helpful to regard these steps not necessarily as sequential, but rather as principles that need to be considered). The principle here is to avoid and not necessarily expose people to harm in the first place. Versify redefined processes through automated event capture, reporting and decision support tools. The Permit to Work system is designed to protect people, assets and the environment from any danger or damage when work that carries risk is performed. Many industrial sites have a central permit office where permits are prepared, reviewed and authorized by operations and maintenance representatives. Employer's Report of Injury or Occupational Disease (form 7) PDF. There are typically several types of permits, each addressing a specific type of job or work activity. Notifications of hazardous work assist WorkSafe's workplace health and safety services to plan workplace visits to promote the ⦠Sign-On. Compliance, Energy & Utility Companies The permit will be created (initiated) from the work order or job card.
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